Being transparent and providing accessible information to individuals about how you will use their personal data is a key element of the Data Protection Act 1998 (DPA) and the EU General Data Protection Regulation (GDPR). The most common way to provide this information is in a privacy notice.
ORA Events (UK Trail Running Festival) has created this privacy statement in order to demonstrate our firm commitment to the privacy of the details that you provide us via FR systems when using this web Site (the “Site”).
Ora Events Ltd are a registered limited company based in Hampshire. Company Number 09353897. Vat registration Number 214874306.
What personal information do we collect from the people that visit our website?
Fr Systems registration forms and order forms require you to provide personal information – name, address and/or email address. If you are purchasing an entry to any event at the UK Trail Running Festival), you will be asked to provide financial information – your debit or credit card numbers but this is not stored and only used for a single use transaction. This financial information is retained by FR systems and not passed onto ORA events with the exception of transaction amount and time, in case of a customer query.
When do we collect information?
FR systems collect information from you when you or enter an event at the UK Trail Running Festival using the FR systems website site. You will be directed to the FR systems site automatically when you click on a ‘sign up’ button.
How do we use your information?
FR Systems may use the information we collect from you when you register, make a purchase or use certain other site features in the following ways:
- To pass to ORA Events for your participation in the event
- To email you about important information relating to the event you have registered for including texting you your result
- To email you confirmation of the events you have registered for
- Fr Systems or Entryhub.co.uk does not own any of the data used on it’s website all data is owned by the event organiser, ORA Events.
Ora Events will use the data to:
- Contact you regarding the event including pre race vital information and information we thing adds to the value of your customer experience.
- Contact you about future events
How do FR Systems protect visitor information?
FR Systems website Entryhub is scanned on a regular basis for security holes and known vulnerabilities in order to make your visit to their site as safe as possible.
Regular Malware Scanning is used.
FR Systems booking site has security measures in place to protect the loss, misuse and alteration of the information under the control of FR systems. Fr systems use 128 bit industry standard Secure Server Software (SSL) for your transactions with them. It encrypts all of your personal information, including credit card number, name, and address, so that it cannot be read as the information travels over the Internet.
Ora Events store your data in password protected files with limited access.
Do FR Systems use ‘cookies’?
You can choose to have your computer warn you each time a cookie is being sent, or you can choose to turn off all cookies. You do this through your browser (like Internet Explorer) settings. Each browser is a little different, so look at your browser’s Help menu to learn the correct way to modify your cookies.
If you disable cookies off, some features will be disabled that make your site experience more efficient and some of our services will not function properly.
However, you can still place orders .
Third Party Disclosure
Ora Events do not sell, trade, or otherwise transfer to outside parties your personally identifiable information. A limited amount of your data, Name, Running Number, Time and Club will be passed onto local press, Advertiser and Times, Bournemouth and Southern Daily Echo after the race, for publication of the results.
Name, Email and running number will be passed onto our photo partner so they can contact you regarding the purchase of your race photos.
In the event of an emergency, if requested by the medial team we will pass relevant details onto our medial provider (Medi 4) This should be written by the runner by hand on the back of their running number, if this is not present, not accessible or illegible, it maybe necessary to obtain this information via ORA Events or FR Systems. This is purely for your safety.
Consent is gained from each participant after the ADD DATE to allow this transfer of data to these identified third party companies and no other.
Third party links
We offer a number of third party products/links on our website, however we do not pass any data onto these companies.
Google’s advertising requirements can be summed up by Google’s Advertising Principles. They are put in place to provide a positive experience for users. https://support.google.com/adwordspolicy/answer/1316548?hl=en
We have enabled Google AdSense on our site www.newforestmarathon.co.uk but this is no longer present on there. This may change in the future.
4 Christchurch Bay Road
Barton on Sea
Data is retained for 6 years during which time regular emails will be sent out to each participant with an option to unsubscribe. Emails which regularly bounce back will be deleted as they are no longer deemed as relevant data.
What boxes do participants tick when they sign up?
The following consent boxes are present as part of the sign up process.
In completing this entry I declare that I, or anyone that I am paying for, will not compete in the run unless medically fit to do so and that, in any event, I/we will compete at my/our own risk. I/we accept that the organisers will not be liable for any loss, damage, injury, death, action, claim, costs or expenses which may arise in consequence of my/our participation of the event. I/We understand that entry fees are non-refundable. I understand that for safety reasons that this entry should not be given to anyone other than the person identified above.
I also hereby give my permission to use my/our name, quotes, video footage, photographic likeness for marketing and promotional purposes. I/we also agree to the full Terms and Conditions as displayed on the event website.
Please confirm that you accept our terms *
By signing up I’m happy to be contacted via phone or email about this race, this includes pre-race details and my race result.
I’m excited about the UK Trail Running Festival and am happy to be kept informed about future events
I’m excited to see my race result on the website and published in the local press, Advertiser and Times, the Bournemouth and Southern Daily Echo.
I’m happy for my details to be passed onto the medical team (Medi 4) should a medical need arise.